Getting Started as a Vendor

The Redlands Holiday Boutique is a curated market. 

We select vendors that we know our shoppers will adore so that our event can be a huge success each year. We base our decision on our demographics’ interest, pricing, and the photos you submit to us via the application. Unfortunately, we are not able to approve all vendors due to limited space and product diversity. Since this event is first and foremost a fundraiser, we don’t want similar items to compete with our Pantry. As such, we will strictly limit vendors selling food items. If you have any food items, the Pantry Committee must give their approval before your Vendor Application can be reviewed for acceptance. Any items that have not been formerly approved, cannot be displayed or sold.”

You pay $0 at the time of applying, all booth fees are due once you have been notified of your acceptance into the show.

If you have turned in an application by August 31st and have been approved, you will be emailed an invoice for your booth by Sept. 30, 2024.

Please note: prior acceptance and participation in our boutique does NOT guarantee acceptance into this year’s show.

Handmade Market

We require that all of our vendors sell handcrafted items only and we reserve the right to remove items that are inappropriate or do not fit our holiday boutique. Our shoppers love handcrafted items, especially as gifts for friends and family. We want our boutique to be filled with fresh, unique products that cannot be found anywhere else!

Pricing & Costs

Vendor Booth Fees

We offer multiple price points for our vendors. Applying is FREE! Vendor’s booth fees are not due until after you have been notified of your acceptance into the show. Please note: We cannot guarantee the same space as the prior year for returning vendors. Double Booths are limited and will be issued in the order in which the approved applications were received.

Full Weekend Options (Saturday & Sunday)
(booth space Depth × Width)
$80, Single Booth (6’ ×10’ total space)
$140, Double Booth (6’ × 20’ total space)
$160, Premium Spot (Endcap spot Single booth, 6’ X 13’ no electricity)**
$185, Premium Spot Plus (Endcap spot 6’ X 12’ and an adjoining 6’ X10’ space, no electricity)**

Single Day Options
$50, Sunday Only - Single Booth (6’×’10 total space)
$70, Sunday Only - Double Booth (6’×20’ total space)

$60, Saturday Only - Single Booth (6’×10’ total space)
$85, Saturday Only - Double Booth (6’×20’ total space)

If you wish to share a vendor table, the vendor must pay a $25 shared table charge. Only one check and vendor number will be issued per booth. You will be responsible to track your inventory and splitting earnings. 

*Vendor applications will be accepted till August 31, 2024. After this date, a $10 late charge will be added to the spots.  

**Premium Spots: There are only 6 spots available. If you select this option, it is not guaranteed. We will do our best to accommodate all needs. We work with Premium Spot vendors individually to determine optimal placement and dimensions. Electricity is not available at premium spots.

As a non-profit fundraiser, 20% of each vendor’s sales are donated to the YMCA of the East Valley.  All net proceeds from this event help support our Legal Aid Program and our Y Financial Assistance program. As a participant of this show, you will receive a letter listing your tax-deductible contribution to our 501 (c)3.

What are vendor fees used for?

From advertising to boutique production costs, we use vendor fees to not only cover the costs of this event but to make sure that our boutique is set up for success.

If you find you are no longer able to participate in the show we, unfortunately, cannot offer a refund of the vendor fees.

Displays & Set Ups 

At the Y's Holiday Boutique, we want your display to shine as bright as your items.

With all of the hard work and love that you pour into your products, we want to make sure that your booth display sells your products and contributes to the fun environment of our event. Feel free to make your booth a one-of-a-kind experience for shoppers so they can enjoy their shopping experience from start to finish. We do not permit lit candles or other items that can be a danger to our shoppers or other vendors. For those that need electricity or want to request a certain booth configuration, please email hometour@ymcaeastvalley.org and we will do our absolute best to accommodate you.

Set-Up

As a vendor at our event, you will be responsible for setting up your own booth. You are more than welcome to bring in any props, displays, freestanding backdrops, or other small touches to make your display a total masterpiece. Please just ensure that any items your bring fit within your vendor space. We are unable to offer additional products, props, or pieces for any of our vendors’ displays.  Absolutely no decor of any kind can be hung from the gym walls. If you would like to hang items please make sure you have a freestanding backdrop.

Advertising 

Receive complimentary social media shout outs & exposure as a vendor!

To help gain some serious buzz about our boutique, we’ll be giving you graphics and pictures you can post on your Instagram, Facebook, and website as well as print pieces you can give to friends, family, and fellow vendors! Once accepted in to the show, you’ll get your complementary marketing kit to help us spread the word about our event! The marketing kit will be filled with goodies—with the option of either digital pieces, print pieces, or both!—that you can use to promote your shop and the boutique as a whole.

Centralized Check Out

At Boutique we have a centralized checkout managed by YMCA staff. Here is what that means to you:

All monies such as cash, checks, and credit cards will be handled by YMCA staff. Each vendor will receive three receipt books pre-numbered to correspond with a personal vendor number. Details on how to use the receipt book will be covered in the vendor meeting in December.

After the boutique, YMCA staff will handle totaling your receipts and mail your check within 10 to 14 businessdays of the show. The Y retains 20% of the total sales. The 20% retained is an allowable tax deduction as a contribution to the YMCA. You will receive a letter listing your 20% sales contribution for your tax records.

PLEASE NOTE: ANY VENDOR ACCEPTING PAYMENT OF ANY FORM FROM A CUSTOMER WILL BE IN VIOLATION OF RULES. THE YMCA LEGAL AID PROGRAM AND THE Y FINANCIAL ASSISTANCE PROGRAM DEPEND ON THESE FUNDS. THEREFORE, IF YOU ARE CAUGHT ACCEPTING FUNDS, YOU WILL NOT BE ALLOWED TO RETURN AS A FUTURE VENDOR AT OUR SHOW.

Liabilities 

We understand that protecting your creations is your number one priority.

We know just how important your designs and creations are to you and we work very hard to keep all items safe and sound! However, in the event that something goes missing, is broken, etc., we cannot be held responsible. Throughout the event, our staff will be monitoring as closely as possible but certain circumstances and accidents are out of our control.

Tax Forms

Learn more about the required taxation forms to participate.

To take part in our show, we require that vendors complete a W-9 form and provide a business license number. For those without a business license, you can submit your Driver’s License #. The IRS requires that we submit information regarding both our show and our wonderful vendors so we must receive all required information from each vendor.  The W-9 form must be submitted at the time of booth fees are paid.